Import instructions for special services - customs order

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COMPANY DETAILS

Company / Name of client*

DHL Express account number (if known)

CDB-reference (if known)

Street, No.*

ZIP*

City*

Telephone*

Fax

Email*

Contact person, First name and surname*

EORI number

We are eligible for deduction of prior VAT*

Yes

VAT-ID

DHL Express Germany GmbH (hereinafter DHL Express) and the importer agree the customs handling for incoming import shipments using one or more of the following options until revoked in writing. This authorization also entitles to grant a sub-authorization. Customs handling is performed by DHL Express itself or DHL Hub Leipzig GmbH or DHL Airways GmbH as customs service providers and sub-authorized representatives of DHL Express.

DHL Express and its customs service providers are entitled to further sub-contract and sub-authorized third parties.

T1 transit procedures

Chargeable, EUR 45.00 per shipment plus 19 % VAT

Authorization no. authorized consignee*

Customs office*

Your shipping agent (if existing)

Company / name of shipping agent

EORI No. (ATLAS)

Street, no.

ZIP, City

DHL Express will initiate an external Union transit procedure and shall deliver the shipment with the duty unpaid.

The consignor is aware that, as the recipient of the goods according to Article 233(3) Union Customs Code, the consignor or a shipping agent nominated by the consignor shall also be responsible for presenting the goods intact at the customs office of destination within the prescribed time-limit and in compliance with the measures taken by the customs authorities to ensure their identification with respect to goods moving according to the external Union transit procedure. We confirm to the holder of the procedure, DHL Hub Leipzig GmbH, that we shall meet this obligation and if this is not the case we shall assume the losses incurred as a result. If we are the authorized consignee, we are aware that the procedure shall end after the goods have been received according to Article 233(4b) Union Customs Code and that we are obliged to undertake the additional customs clearance. The signatory is entitled to place this order in our name and on our behalf.

Data handover to customer or customs broker

Select option*

Electronic data transfer to Customer Broker / Freight Forwarder

Physical handover of the shipment to Customs Broker / Freight forwarder at entry airport (first point of entry)

Notification of incoming shipments

ELECTRONIC DATA TRANSFER TO CUSTOMER BROKER / FREIGHT FORWARDER

Chargeable, EUR 20.00 per shipment plus 19 % VAT; may delay transit time

The appointed Customs Broker / Freight Forwarder prepares and submits the declaration. The goods stay in the bonded warehouse of DHL Express until finalization of the customs clearance process. Following clearance, the shipment is forwarded for delivery. The customer authorizes DHL Express to submit shipment related documents and information to the appointed Customs Broker or Customs Authorities. DHL Express offers two different cooperation models within the "Handover to Freight Forwarder / Broker" service. Please indicate below your choice by ticking the box for "REMOTE" or "REMCOM".

Select option*

REMOTE - Declaration by Customs Broker / Freight Forwarder after physical presentation

REMCON - Declaration by Customs Broker / Freight Forwarder before physical presentation

REMOTE - Declaration by Customs Broker / Freight Forwarder after physical presentation

Following shipment arrival in Germany, DHL Express sends the shipment documents (air waybill, invoice, any customs control documents) and the Summary Declaration (prepared by DHL Hub Leipzig) to the appointed Customs Broker / Freight Forwarder. The Customs Broker / Freight Forwarder prepares and submits the declaration in the German Customs online application "Atlas". The Customs Broker / Freight Forwarder confirms the declaration number, which must in all cases contain the "AT/C" reference in the declaration number. The Customs Broker / Freight Forwarder is obliged to inform DHL Express immediately in the event of a request from Customs for inspection.

REMCON - Declaration by Customs Broker / Freight Forwarder before physical presentation

Upon availability of shipment document images (usually available well in advance of shipment arrival in Germany), DHL Express sends the images to the appointed Customs Broker / Freight Forwarder. The Customs Broker / Freight Forwarder prepares and submits the declaration in the German Customs online application "Atlas". The declaration number must contain the "AT/A" reference in the case of single customs declarations, the "AT/E" or "AT/F" in the case of consolidated declarations. Upon completion of the Broker's actions, the so called "CUSCON" message (presentation confirmation message) is created/ transmitted within Atlas as finalization of the clearance process. The Customs Broker / Freight Forwarder is obliged to inform DHL Express immediately in the event of a request from Customs for inspection.

PHYSICAL HANDOVER OF THE SHIPMENT TO CUSTOMS BROKER / FREIGHT FORWARDER AT ENTRY AIRPORT (FIRST POINT OF ENTRY)

Chargeable, EUR 45.00 per shipment plus 19 % VAT; may delay transit time

The shipment will be delivered to the Freight Forwarder / Broker with a shipping transfer notice. In general no further processing by DHL Express.

NOTIFICATION OF INCOMING SHIPMENTS

Chargeable & subject to approval, EUR 40.00 per notification plus 19 % VAT; may delay transit time

For incoming import shipments, the customer will receive a chargeable notification email from Customer Service Import for each shipment. By selecting the desired handling method within this individual email, the client grants one of the following more precisely defined options:

Option A. Customs clearance order

DHL Express will pay the duty for the shipment that has arrived. The consignor therefore authorises DHL Express to provide a customs declaration for release for free circulation using the specified EORI number (direct representation) in the name of and on behalf of the consignor.

If applicable, we shall provide DHL Express with any authorisations or applicable mandatory information (for example, mandatory customs tariff information) that may be required for customs clearance. We are aware that incorrect or incomplete information and documentation relating to the customs declaration may result in a different assessment, and that customs information falling within our area of responsibility may subsequently need to be provided. We therefore confirm that the information and documentation that we have provided is complete and correct.

The direct representation authorised according to Article 19 Customs Code (Zollkodex) also includes the request for subsequent recovery, refunds or cancellation if customs declarations are amended or if a customs declaration is declared to be invalid. We are aware that actions taken by DHL Hub Leipzig GmbH acting as our direct representative shall directly affect us legally.

Option B. Customs clearance order for T1 transit procedures

DHL Express will initiate an chargeable, external Union transit procedure and shall deliver the shipment with the duty unpaid.

ELECTRONIC DATA TRANSFER TO CUSTOMER BROKER / FREIGHT FORWARDER

Chargeable, EUR 20.00 per shipment plus 19 % VAT; may delay transit time

The appointed Customs Broker / Freight Forwarder prepares and submits the declaration. The goods stay in the bonded warehouse of DHL Express until finalization of the customs clearance process. Following clearance, the shipment is forwarded for delivery. The customer authorizes DHL Express to submit shipment related documents and information to the appointed Customs Broker or Customs Authorities. DHL Express offers two different cooperation models within the "Hand-over to Broker" service. Please indicate below your choice by ticking the box for "REMOTE" or "REMCOM".

PHYSICAL HANDOVER OF THE SHIPMENT TO YOUR FREIGHT FORWARDER / BROKER OF CHOICE

Chargeable, EUR 45.00 per shipment plus 19 % VAT; may delay transit time

The Shipment will be delivered to the Freight Forwarder / Broker with a shipping transfer notice. In general no further processing by DHL Express.

NOTIFICATION OF INCOMING SHIPMENTS

Chargeable & subject to approval, EUR 40.00 per notification plus 19 % VAT; may delay transit time

For incoming import shipments, the customer will receive a chargeable notification email from Customer Service Import for each shipment.

Contact details for customs broker or notification

Same as above

Company / name of shipping agent*

EORI No. (ATLAS)

Street, No.*

ZIP, City*

Telephone*

Fax

Email*

Contact*

BILLING OF CUSTOMS SERVICES

Billing for customs services used and fees incurred can only be done on account.

METHODS FOR PAYING BY INVOICE

Select option*

A. Issue a direct debit authorisation via a valid SEPA mandate for your DHL Express account number

B. Transfer of customs services and fees

A. Issue a direct debit authorisation via a valid SEPA mandate for your DHL Express account number

The invoiced amounts are due for payment within 7 days, unless otherwise agreed in writing.

Note: Just use our DHL Express authorization form.

Not required, DHL Express Germany GmbH has already a valid SEPA mandate.

B. Transfer of customs services and fees

The invoiced amounts are due for payment within 7 days, unless otherwise agreed in writing.

Storage as a result of delays attributable to the customer is subject to a storage fee of 11.00 EUR per shipment and per day + 0.50 EUR per kg/day plus VAT from the 3rd day. In the case of multilingualism, the German version is legally binding. This Agreement shall be governed by German law. The court of jurisdiction is Bonn.

Completion

I have taken note of the data privacy notes (1). *

Please confirm the validity and integrity of all data provided. The entered data is being used for the present and possibly future customs clearance proceedings. Entry of incorrect data can lead to delays of your Express shipment. *

I am authorized to grant power of attorney to DHL Express to proceed with the declaration process for the above shipment. *

Last name*

First name*

Email*

* Mandatory field, the legal basis is performance of a contract as described in Article 6(1)(b) GDPR. The other fields are optional and are processed on the basis of your consent as described in Article 6(1)(a) GDPR.

NOTES ON CUSTOMS CLEARANCE OF YOUR IMPORT SHIPMENTS

EORI number

(Economic Operators' Registration and Identification Number - Number to identify economic operators)

Customs clearance without a valid EORI number is not possible. Therefore we need your EORI number for the cus-toms clearance of your shipments. This number must be registered with a legal entity permanently resident in the EU. Information on the EORI number can be found on the official website of German customs www.zoll.de.

Commercial-/ Pro forma invoice

(Shipment accompanying paperwork as a basis for the customs declaration of your shipment in the import country)

Under-valuated shipments repeatedly lead to delays in customs clearance. Point out to your supplier the correct value of the goods, i.e. the amounts you actually pay to your supplier (in the case of a commercial invoice) or the realistic market value (in the case of a pro forma invoice). At the most during a customs inspection, unpleasant questions from the customs authorities can arise if the value of the goods is incorrect. If the shipment recipient is different from the importer, a distinction must be made between the shipment recipient (SHIP-TO) and invoice recipient (BILL-TO) on the commercial or pro forma invoice. This simplifies the correct assignment of the shipment to a customs clearance order. In addition to an exact description of the goods (e.g. condition, material, intended use), it is also essential to state a goods tariff number (HS code, at least 6 digits) and to indicate the transport costs and possible surcharges (e.g. transport insurance) for a correct declaration of your shipment. Please also make sure that you specify an Incoterm correctly. If this is not available, we must declare the goods with EXW (ex works).

Commodity tariff list

(Classification of your goods and assignment of the correct goods tariff number)

Do you have a goods tariff list (article number & article description versus goods tariff number)? Then send it to us for the correct tariff classification of your goods: lejhubcdb@dhl.com. Please let us know whether we can rate the goods to be imported ourselves to the best of our knowledge and belief or whether we should notify you in this case for clearance authorization with costs.